THE ASSOCIATION OF NIGERIA IN OKLAHOMA CONSTITUTION - PAGE 2

ARTICLE III

ADMISSIONS OF MEMBERS

Admission to the membership of Nigerian Association is open to all Nigerians who is 18 years of age and above, who belongs to a Nigerian mother-organization, and in good standing with his or her mother’s association. All mother associations are automatically members of the Nigerian Association and shall be responsible for providing the names of their members to the Nigerian association. All enrollment fees, dues, or levies will be collected through the mother- associations.

ARTICLE IV

OFFICERS:

All officers shall be elected by simple majority vote. Each officer elected will serve in his/her office for a term limit of two years. He or she will assume office in January of the year following election in December. The officers of Nigerian Association shall comprise of the President, the Vice-President, the Secretary, Assistant secretary, Financial Secretary, Treasurer, and Provost/Public relations.

* No officer shall run or occupy the same office for more than two consecutive terms.

* Members running as officers or directors shall be made known to the Nigerian Association general body one month prior to the election in the month of December of the election year.

ARTICLE V

RIGHTS, DUTIES, AND DISCIPLINE OF MEMBERS

1. All active members of the association shall enjoy equal rights and duties.

2. All active members of the Nigerian Association shall have the privilege of making motions, voting, seeking, or holding office, serving on committees, and participating in the business of the association.

3. An honorary member or person who does not satisfy the member association eligibility is not eligible to vote, hold office or serve in the committees.

4. All members pledge themselves to observe the principles outlined in this constitution.

ARTICLE VI

SECTION 1 THE PRESIDENT:

* The president shall be the mouthpiece of Nigerian Community and the chief coordinator of its activities.

* Shall seek guest speakers with the approval of mother organizations presidents.

* Shall promote the image of Nigerian community by inviting the media.

* He or she shall preside at community leaders (presidents), general, executive, and emergency meetings.

* In consultation with presidents, executive officers develop strategies to raise funds.

* The president shall call for the treasurer, financial secretary to prepare an accounting of the Nigerian Association every December.

* President shall ensure all financial records are in order and turn over all records over to the newly elected officers in January of the year following January election.

SECTION 2 DEPUTY PRESIDENTS:

* The deputy president assists the president in his or her duties.

* In the absence of the president, the deputy shall act in his or her capacity.

* The deputy shall perform other duties assigned to him or her by the president 

   SECTION 3 The SECRETARY:

The secretary shall have full responsibility for all the documentation and other arrangements which shall include:

* Prepare minutes and emails to presidents 

* Dispatches letters, circulars, and other notices on instruction from the president

* Maintain a data bank (directory of all Nigerians belonging to mother associations) and registered members without association.

* Arrangement of audio-visual aids, microphones overhead projectors for conferencing or workshop.

* Correspondence with Nigerian mother-associations, Nigerian Embassies, Congressmen, Nigerian Associations in other states.

SECTION 4 THE ASSISTANT SECRETARY:

The assistant secretary shall assist the secretary in the performance of his/her duties. He or she shall inform presidents about pending meetings. In the absence of the secretary, the assistant secretary shall assume full responsibility and performs accordingly,

SECTION 5 THE FINANCIAL SECRETARY:

* The financial secretary shall record all funds received by the treasurer even though these funds are received by the treasurer.

* Shall provide oversight of all funds and transactions of Nigerian Association.

* The financial secretary shall prepare financial statement of any special event.

* At the end of the year a financial statement shall be presented to the presidents.

* The financial secretary shall communicate to individuals owing the Nigerian Association to pay up.

* Keep records of debtors and creditors.

ECTION 6 TREASURER:

* The treasurer shall receive all funds for the Association and pay them into an appropriate bank account.

* The treasurer is responsible for providing financial transparency and accountability to the Association and ensuring that all processes and reporting requirements are met openly and accountably.

* He or she shall keep records of incoming and outgoing payments.

* Working with the financial secretary, he or she must ensure that sufficient funds are available to support Association’s liabilities.

SECTION 7 PUBLICITY SECRETARY AND PROVOST 

* The publicity secretary shall be the image-maker of the Association.

* He or she will develop ways to spread information about the Association activities.

* As provost maintains orders as well as appoint speakers during general meetings,